Privacy statement for survey participants

• Your de-identified responses will be used solely for the purpose of data analysis and reporting. Your answers will be anonymised in any reporting of results.
• Anonymised published data will be used to:
  • Understand the experience of doctors in training in their training environment and across sites and specialties.
  • Support training providers to make continuous improvements.
  • Inform accreditation processes run by the Council and the Australian Medical Council.
• Participation is voluntary; however, a higher response rate helps ensure that the data is robust and representative and is therefore more likely to prompt organisations to act and make improvements.

• Torohia is a quantitative online survey composed of predominantly closed multiple-choice questions.
• You can exit and come back to finish the survey any time within the open period using your unique link.
• Incomplete responses will also be taken into account in the reporting of results.
• You will be asked to consent to the Torohia privacy principles before starting the survey.
• Once you have submitted your responses, you will not be able to change them and re-submit.

• The Council holds your contact information as part of the registration process.
• The Council has shared email addresses of eligible participants with Perceptive, the survey vendor, for the dissemination of Torohia, in line with Principle 11 of the Privacy Act 2020.
• You will receive your unique link to the survey platform and related notifications from torohia@perceptive.co.nz.
• Please note your unique link is associated with the email address that you provided to the Council at registration and will not work if forwarded to another email.
• Your survey responses will be de-linked from your email and cannot be associated with any other information the Council holds about you.

• Your stored data will be encrypted and stored on a secure storage platform in Australia and New Zealand that is compliant with ISO 27701 certificate.
• Your response data will only be retained for the duration of the Torohia programme and securely disposed of after.
• Only authorised staff of the independent research agency, Perceptive, will have access to individual de-identified responses. They will not be shared with the Council or other third parties.

• We will publish the results of the survey online and will share them with training providers and sites.
• No one will be able to identify you based on the published results.
• All published or shared results will be fully anonymised (aggregated or supressed, where necessary).
• Strict controls are in place to prevent re-identification of individuals, especially where the number of responses is small for a particular question.

Implementation of the Māori Data Governance Model

Te Kaunihera Rata o Aotearoa | The Medical Council of New Zealand (The Council) and Perceptive recognise Māori data as a taonga and uphold the principles of te Tiriti o Waitangi and Māori Data Sovereignty throughout the collection, use, storage, and analysis of data relating to Māori.

In alignment with the Māori Data Governance Model developed by Te Kāhui Raraunga, the Council and Perceptive are committed to:

• Respectful and transparent data collection that ensures free, prior and informed consent from participants.
• Protection of Māori data, including information about ethnicity, iwi affiliation, and cultural identity, through secure storage and strict access protocols.
• Ensuring Māori data is used for good, to support equitable outcomes for Māori doctors, trainees and communities.
• Supporting strength-based and avoiding deficit-based interpretations of Māori data and ensuring that analysis reflects cultural safety, strength, and self-determination.
• Exploring opportunities to share Māori-specific insights with appropriate Māori organisations, such as Te ORA – Te Ohu Rata o Aotearoa, in ways that support whanaungatanga and benefit Māori and ensuring that Māori data governance forms an integral part of the ongoing oversight of Torohia.

The Council and Perceptive are committed to ongoing review in its data practices to ensure they are ethically grounded, culturally safe, and accountable to Māori.

For more information about the Māori Data Governance Model, visit https://www.kahuiraraunga.io

Privacy when browsing this website

You may browse and access information contained on our website without providing personal information. There are, however, some places on the site where you can choose to give us personal information, such as emailing us an enquiry.

We do not identify visitors who browse our website.

We use Google Analytics to collect certain information about your visit when you visit our website. This enables us to optimise use of our website. The information we collect includes your IP address, the pages accessed, and links clicked on, the time and date of your visit, the referring website (if any), your operating system and type of web browser. Other incidental matters such as screen resolution, the release of your installed Flash version and the language setting of your browser may also be collected.

Our website may contain links to other websites that are outside of our control and are not covered by this statement. If you access other websites using the links provided, the operators of these websites may collect your information, which will be handled in accordance with their privacy statement.